Digital Marketing, SEO
10min read

Ultimate Guide Regarding Cold Emailing to Potential Clients in 2019

With the snippets stealing the top space of Google and Google’s increasing focus on answering users’ query without bothering to open-up the link, entrepreneurs and marketers are wondering which new client-grabbing methods will help?

Turns out cold email is still ready to spread the magic like before, but only if you implement it in a modern way.

Cold email, similar to cold calling, is sending emails to users you don’t have any relationship with. You are sending them emails considering as potential clients.

Due to the widespread social media era, cold email lost its traces. In fact, anyone who wants to attract new clients never believes in cold emailing as an effective way to achieve a targeted audience. Well, they are not to blame.

“According to the study of Campaign Monitor, on average email opening rate in 2019 is only 17.92% and click-rate remains up to 2.69%.”

Still, I am praising on cold emailing as a new way to hold on potential clients because a well-known author performed an experiment of sending cold emails to high-profile executives from Fortune 500 Companies – much harder to reach than average users. Results were awestruck.

Clickmatix Report says: “His email open rate was 45.5%, beating the average rate reported by Campaign Monitor”

His name is Shane Snow, author of SmartCuts and co-founder of Contently. He proved that if you know how to craft an eye-catching cold email, you can easily land as many clients as you seek.

Today, I am going to share a few tricks to craft an unavoidable cold email. You’ll also discover the secrets of why most emails fail while a few lead to a fortune.

How to Craft a Cold Email that Separates Your Business from Others?

 Before that, you must understand the difference between a well-crafted genuine email and spam looking email.

Spam email is a one-to-many email with a hidden warning of “Don’t Open it at Any Cost” for users.

Spammy Emails

Image Source

Spammy Emails


Even if your email reaches to inbox instead of the spam folder, users easily identify the above-mentioned words as spam.

On the contrary, a genuine cold email is a user-specific email, depicting how they can benefit from your products or services instead of bombarding them with features.

Spammy Email

Image Source

Once you understand the difference, you are ready to design an instantly-opening cold email.

1. Personalized Email Header

Users start judging your mails from email header. It’s your first impression which must long last.

If it says something general, never think your mail ever reached to the user. In fact, it will end up either is trash section or spam folder.

Spammy Email Header

Email header with your own or personal email address delivers positive results than the general one.

Spammy Email Personilize Header

It seems like one person wants to talk with another.

2. Relevant Email Subject

Then comes your subject which decides whether the user will open the mail or not.

The irrelevant subject is the best way to ruin your entire email marketing expectations. I used to receive a lot of emails that I didn’t have any idea about.

Here is one example:

Irrelevent subject line

I never applied for a credit card in the first place. This subject line was enough for me to report the email as Spam.

Being a user and addictive reader, below-given email subjects will force my finger to click and see what lay ahead.

Relevent Subject

They are relevant and hold my interest.

To increase your email opening rate, you must recognize how to create user-relevant emails. Something resonating with users’ interest.

3. Address the Recipients Name

Every email must start with a warm welcome for the recipients. That’s only possible if you address their personal name instead of using any generic one.

Once I received a treacherous email claiming cheaper home loan interests. As soon as I opened it, a giant image loaded with a home design telling me to click if I am willing to know more. Obviously, far away from what it claimed in the subject.

If it started with my name, I would have given it a second thought before announcing it as spam. Just like the one is given below from Social Media Examiner.

4. Promising Email

With your email subject, you promised something to users. With email body, you prove the promise.

A warm welcome and diving deep into what you already promised in email subject is a good way to move reader till the last stop.

Jake Jorgovan, an advisor and consultant helping agencies to win more clients, shared one of his cold-email templates that helped him win $4000.

Promising Email

Suffice to say that mention how your skills or products help customers in multiple ways. Plus, show the proof of your past achievements. It’s enough to win the trust and get customers to click “Call to action”.

5. Call to Action

At last, after writing a compelling mail, you can either leave a call-to-action or wait for the client to contact you.

Signature is a genuine way to get the click without forcing clients. Add your contact details and website to the signature so that potential customer contact you directly instead of bothering with replying to your mail.

Contacting your business should be as easy as a sip of tea considering the fact that users are lazy and high-profile executives are too busy.

 6. Follow-up Email

Maybe some users missed your email or forgot to open later. A follow-up email shows your care towards users. Additionally, if genuine cold emails pop-up a few more times, they set a reminder in users’ mind to check you out at a certain stage.

A follow-up email as simple as this would work:

Follow uP Email

Note: Maintain a time difference between sending the first email and the second one, otherwise you are no different than those spam emails flashing notification lights for a few times a day.

Automate Cold Email Sequence


Instead of relying only on one email, write 4-6 emails in advance so that you can auto-send them each week. It’s kind of schedule in advance to save time and effort.

5 Types of Cold Emails You Must Write in Advance 

  • Introduction Email unveiling your products or services mixed with user benefit
  • Follow up reminding email sent previously. Throw some light on what you offer
  • Email sharing a valuable idea on how specifically you can benefit a particular user
  • Case-study email telling about the benefit your previous customers received
  • Inviting email on your upcoming webinar or a new product launch or anything new taking place in your organization

Automate and Schedule them to be sent one by one each week.

Track and Improve Response Rates

 When you start a cold email campaign, fill answers of 4 questions to track the response rate:

  1. Which email sending time delivered maximum response?
  2. How much is the opening rate?
  3. Which email got a higher opening rate and which one lost the user interest?
  4. How many touchpoints did it take for users to response the email?

Take help of a software to get the answer of all questions or track them manually, your call. The more you know about which email worked and which didn’t, the more you can improve to increase response rates.

Tell me, what do you think?

 Being a marketer or entrepreneur, at some point, you must have implemented various email strategies. Try it again with the method mentioned above and don’t forget to tell me what worked for you.

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